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■ Retention of Personal Information (Including Credit- Related Personal Information)
■ What choices do you have about how Secure Max Security uses your personal information?
■ Access to and Correction of Personal Information (Including Credit-Related Personal Information)
■ Notification of Changes to this Privacy Notice
■ How to Contact Us
Name, including given, family, middle, any suffix (such as Junior or Senior), and salutation
(such as Mr. or Ms.)
Basic identification information, such as date of birth, gender, and/or relationship to end user
(for next of kin or emergency contact)
Emergency contact information
Work contact information, including telephone numbers, fax number, email address, pager
number, mailing address, and work location
• Home address, personal email address and home telephone number, including personal
mobile
• Work experience, education and job history, skill categories including language skills,
licenses, certifications, authorisation to perform a certain job, or memberships to and
participation in trade associations or professional organisations
• Information about an individual’s job, including job title, department, job function, and cost
centre
• Information about an individual’s employer, including company name(s), company location(s),
company address(es), and country of registration or incorporation
• Name of supervisor and/or assistant
• Training, development, and/or performance review information
• Secure Max Security computer, network, and communications information and logs covering
the use of company phones, computers, electronic communications (such as email and
electronic calendars), and other information and communication technology
• Username/login identification, passwords, access codes, answers to security questions, and
other information required to access and use Secure Max Security applications, networks,
systems, products and services
• Information that you store, send, submit, or receive through Secure Max Security’s networks,
products and systems, including but not limited to, GPS location, system or device status,
activity logs
• Work assignments and work product that may include a connection to you, such as but not
limited to documents and files with you identified as the author and tasks assigned to you
• Environmental, health, and safety information
• Agreements, programs, events and activities in which you participate
• Payment and invoice-related information, including government identification numbers and
bank account information
• Language and communication preference(s)
• Information collected through a voluntary survey or promotion or through use of a product,
such as a security system
• Travel and expense information related to work assignments, including visa information,
expense details, and supporting bills
• Information that may be collected as part of an assignment, such as time and attendance
data, badge information, photographs, audio, video, biometric information (e.g., fingerprint, iris
scan, or voice recognition), or geolocation data used for a particular role or assignment, but
such collection will be known, transparent, and consistent with applicable law
• Country of birth, citizenships held (past and present), and permanent residency status, as
required by applicable law
• Required screenings, such as a medical examination, drug screening, and/or background
check information as required by applicable law
• Information that may be required for international trade compliance regulations to permit your
access to certain technologies or other information related to a particular assignment or visit
as required by applicable law
• Government-issued identification numbers (in whole or in part), such as a tax identification
number, Secure Max Security assigned identification number, social security/insurance
number, government-issued driver’s license number, visa, passport, or other document
number
• Qualifications to serve as a supplier, service provider or subcontractor, such as conflicts of
interest information
• Visitor information, including time, date, and location of visits, information regarding a vehicle
for parking purposes, and information necessary to maintain visitor logs and denied party
screening
Listing of nominal gifts that may have been provided or received
• Location information for certain sites that provide location-based services, such as maps,
access to printers based on location, or availability of nearby conference rooms, but such
collection will be known and transparent
• Warranty-related information, such as the product purchased, and information related to the
servicing of a product
• Information provided to facilitate a service, troubleshoot an issue or request assistance, such
as product use or problem information
• Information required to process a claim or provide requested benefits or services, which may
include health information, government identification numbers, or other information
• Any information that a person chooses to include in a document that is part of a legal
proceeding involving Secure Max Security
We may also collect your personal information from third parties such as:
1. our customers, suppliers, service providers, consultants, contractors and subcontractors;
2. national broadband network retail service providers or telecommunication service providers;
3. our related companies;
4. individuals or entities who act as your referee, your agent, your attorney or are otherwise
expressly or impliedly authorised by you to interact with Secure Max Security about you or on
your behalf;
5. government entities such as government departments, government agencies and regulators;
and
6. public sources (including social media).
For certain products and services, you may provide Secure Max Security with information about
family members and others connected to you. Before providing that information to Secure Max
Security, you must ensure that you have the legal authority to do so.
Conducting regular business operations, including designing and developing products, using
and managing an Enterprise Resource Planning (ERP) system, sending invoices and
collecting payment, providing payment, and providing goods and services to customers,
which may include sharing limited personal information with customers, suppliers, service
providers, consultants or other business partners
• Providing requested products and services, which may include use of geolocation for certain
applications in a known and transparent manner
• Verify your identity
• Assessing your application for employment
• Conducting charitable or community fundraising activities
• Staffing planning, including as that may impact budget and financial planning and reporting
Responding to situations involving a risk of health or safety, including an emergency
• Managing communications and notices
• Planning and providing health and safety programs and services, including drug screening
and health and safety programs
• Reporting and statistical analyses, including global enterprise headcount, demographics, and
reporting required by applicable law
• Managing physical security, including access controls and security, facility access and safety,
business interruption and disaster preparedness
• Managing, maintaining, and securing information technology (“IT”) systems, such as
computer networks, email, internet access, Enterprise Resource Planning (“ERP”) systems,
and workflows, including:
o Access controls and security for computer and other systems
o Internet, intranet, email, social media, and other electronic system access
o Virus, intrusion, and insider threat scanning and analysis
o Creation and analysis of logs for security and helpdesk purposes
o Providing helpdesk support and system maintenance activities
o Backing up and recovering data and providing disaster recovery services
• Overseeing location tracking, duration, and other telematics of certain Secure Max Security
assets and applications for management of services provided, security, safety, and efficiency
• Ensuring compliance with import, export, and other international trade controls, including
managing registrations and authorisations, determining access to controlled technologies
and/or commodities, and screening for sanctioned or restricted countries or parties
• Responding to questions or concerns submitted to our Ethics & Compliance program
• Performing audits and compliance reviews to ensure compliance with applicable policy,
regulation, and law
• Conducting and managing internal and external investigations, including health and safety,
environmental, legal, ethics and compliance, privacy and data security and international trade
compliance reviews and any resulting disclosures to government agencies
• Evaluating and reporting conflicts of interest
• Addressing environmental, health, and safety issues, including injury and damage claims
• Prosecuting and defending claims in litigation, arbitration, administrative, or regulatory
proceedings, including but not limited to pre-dispute activity, evidence collection, discovery,
litigation holds and e-discovery efforts
• Responding to subpoenas, notices of non-party productions, requests for information,
freedom of information requests and other similar legal disclosure processes
• Responding to law enforcement and other government inquiries, including but not limited to,
assisting law enforcement investigations, lawful surveillance operations and in the execution
of lawful warrants
• Protecting intellectual property rights, including but not limited to patent filings
• Business planning, including planning for or executing restructures, mergers, acquisitions and
divestitures
• Facilitating investor management activities
• Documenting participation in professional organisations and provision or receipt of business
gifts and hospitality
• Administering of marketing, contract, joint ventures, and other business efforts, including
without limitation invoice and payment processing, project management, and customer
surveys and promotions
• Creating and publishing website or application content most relevant to you
• Designing, selling, producing, and improving products
• Providing customer service and support
• Training and certification of customer, supplier, and vendor personnel
• Conducting subcontractor, supplier and vendor due diligence, including risk assessments
• Developing and managing budget and financial planning and reporting
Providing benefits and services as requested by either an employee or by a beneficiary or
dependent
• Ensuring compliance with applicable laws, regulations, and company policies concerning
business gifts and sponsored travel to third parties
• As required or expressly authorised by applicable law or regulation
1. our customers, suppliers, service providers, consultants, contractors and subcontractors;
2. our related companies;
3. emergency services (i.e. police, fire brigade or ambulance);
4. individuals or entities who act as your emergency contacts, your next of kin, your referee,
your agent, your attorney or are otherwise expressly or impliedly authorised by you to interact
with Secure Max Security about you or on your behalf;
5. government entities such as government departments, government agencies and regulators;
6. law enforcement agencies in non-emergency situations, such as to assist with investigations
into criminal activity; and
7. a court as part of court proceedings
Secure Max Security is part of a global company with locations in many different countries. We may to
disclose personal information to overseas recipients, including related bodies corporate and service
providers in India, China, Singapore, Israel, France, the Netherlands, the United Kingdom and the
United States of America.
We will transfer your personal information consistent with applicable legal requirements and only to
the extent necessary for the purposes described above.
Where we disclose personal information to an overseas recipient, we will take reasonable steps to
ensure that the recipient complies with the applicable Privacy Principles.
Secure Max Security may use cookies on this Website and its other Websites. Cookies are small text
files sent to and stored on users’ computers. We use cookies to allow the Website to recognise repeat
users, facilitate users’ access to the Website, and allow the Website to compile aggregate data that
will allow content improvements. Cookies do not damage users’ computers or files. If you do not want
cookies to be accessible by this or any other Secure Max Security Website, you should adjust the
settings on your browser program to deny or disable the use of cookies. However, denying or
disabling cookies or similar technology may prevent you from accessing some of our content or using
some of the features on the Website. Secure Max Security may also use cookies and similar
technology placed by one of our business or advertising partners to enable Secure Max Security to
learn which advertisements bring users to our Website.
In addition, Secure Max Security monitors user traffic patterns throughout its Websites according to a
user’s domain name, browser type, date and time of access, and pages viewed. Our Web servers
collect the domain names but not the email addresses of visitors. This information is collected in order
to measure the number of visitors to our Website and to determine which areas of the Website users
find useful based upon the amount of traffic to particular areas. Secure Max Security uses this
information to enhance users’ experience of the Website and to better prepare future content based
on the interests of users.
This Website may also use web beacons. A web beacon is usually a pixel on a website that can be
used to track whether a user has visited a particular website to deliver targeted advertising. Web
beacons are used in combination with cookies, which means that, if you turn off your browser’s
cookies, the web beacons will not be able to track your activity. The web beacon will still count as a
website visit, but your unique information will not be recorded. Information collected by web beacons
may include IP address information (see below). Web beacon information is also used for:
• Advertising and email auditing, and reporting;
• Personalisation;
• Site traffic reporting; and
• Unique visitor counts.
Secure Max Security may collect and keep track of IP addresses to, among other things:
• Maintain Website safety and security;
• Restrict access to our Websites to certain users;
• Troubleshoot technical issues; and
• Better understand how Secure Max Security Websites are used.
Log files are used for internal purposes only. By using log files, Secure Max Security can constantly
improve and customise its Websites and applications.
The entries help us gather, among other things:
• Internal marketing and demographic studies;
• A user’s browser type and operating system;
• Information about a user’s session (such as the URL, the date and time our Website was
visited and which pages and for how long were viewed on our Website); and
• Other similar navigational or click-stream data.
Social network information is any information that you permit a third party social network to share with
third party application developers such as Secure Max Security. Social network information includes
any information that is part of your profile on a third party social network. Such social network may
include, but is not limited to, Twitter, LinkedIn, Facebook, google+.
To find out how your information from a social network may be obtained by us (or other third party
application developers), please go on the settings page of the relevant social network. Furthermore,
you acknowledge that we may use your personal information to match information with a social
network for advertising purposes.
Secure Max Security cannot make assurances about the security of information that you share with
third parties, including information you share with social media sites.
We may provide credit in connection with the supply of our goods and services. For this purpose, we
collect credit-related personal information about individuals that apply for credit with us or who provide
guarantees in respect of credit provided by us. We also collect credit-related personal information
about directors of companies that apply for credit with us or provide guarantees in respect of credit
provided by us.
We explain below the types of credit-related personal information we collect and how we use and
disclose this information
1. credit reporting bodies;
2. any trade referees you provide;
3. publicly available sources;
4. our contact for the company for which you are a director (when the company applies for credit
or notifies us of a change in directorship);
5. our collection agencies and external solicitors;
6. if relevant, a company’s administrators and liquidators; and
7. government bodies, such as the Australian Securities and Investments Commission, and the
United States Government.
If you are a guarantor, we may also collect your name and contact information from the credit
applicant
1. your name, personal and work contact details (including post code), date of birth and driver’s
licence or licence number;
2. information about assets you own and any security held against those assets;
3. information about court proceedings to which you are or were a party, and any court orders
made against you, that affect your ability to make payments to us;
4. any other information on your credit check report, such as credit providers you have
commercial or consumer credit with and your payment history with these providers (including
any defaults on payments);
5. information about your history of payments, including any defaults on payments, for the goods
and services we provide to you;
6. information about your interactions with our collection agencies;
7. any information about you provided by your trade referees;
8. where applicable, information about any relevant insolvency event; and
9. confirmation that you are not listed as a denied party by the United States government.
If you apply for and/or receive credit from Secure Max Security, Secure Max Security uses your creditrelated personal information to assess your application for credit, manage your credit account and
manage the collection of overdue payments (if necessary).
If you are a guarantor, Secure Max Security uses your personal information to assess whether to
accept you as a guarantor and invoke the guarantee (if necessary).
We may disclose your credit-related personal information to credit reporting bodies, our collection
agencies and our external solicitors.
We may to disclose credit-related personal information to overseas recipients, including service
providers in India.
Where we disclose credit-related personal information to an overseas recipient, we will take
reasonable steps to ensure that the recipient complies with the applicable Privacy Principles.
The following sections of this Privacy Notice apply to all personal information, including credit-related
personal information.
Secure Max Security stores your personal information in a combination of:
1. hard copy files with restricted physical access; and
2. electronic files stored on local servers or secure cloud platforms owned by Secure Max
Security, its related entities or their contracted service providers.
Secure Max Security takes reasonable security precautions to protect the personally identifiable
information that we collect from misuse, interference and loss and from unauthorised access, use,
modification and disclosure.
Our service providers are contractually restricted from using or disclosing any personal information we
disclose to them except as necessary to perform services on our behalf or to comply with legal
requirements.
Secure Max Security retains personal information for the length of time required to fulfil the purpose
for which it was originally collected, and for any additional period as required by applicable law or
regulation, court, administrative or arbitration proceedings, or audit requirements.
Where possible, Secure Max Security will provide you with the opportunity to decide whether or not to
provide your personal information. There may be circumstances in which you will not be provided with
a choice, such as IT security practices like virus and malware scanning for individuals with access to
Secure Max Security networks. Depending on the nature of the personal information and the reason
that Secure Max Security may require it, Secure Max Security may be unable to fulfil your request
without collecting and processing your personal information.
You will always have a choice about whether Secure Max Security uses your personal information for
marketing purposes. If you have provided us with your personal information and would now like to
request that it is no longer used for marketing purposes, please contact the businesses from which
you are receiving the marketing communications. The communications themselves and the business
website will provide you with the contact details.
You can request to access and/or correct your personal information by contacting us on the contact
details at the end of this Privacy Notice. You may also request to access credit eligibility information
about an individual held by us if you are assisting the individual deal with us and are authorised in
writing by the individual to make the request.
We may request that you provide evidence to satisfy us as to your identity and, if you are not the
individual about whom the personal information relates, your entitlement to access the information.
We may require you to pay our reasonable costs of supplying you with access to your personal
information (such as retrieval costs). However, we will not charge you for making an access or
correction request or to correct your personal information.
We will deal with your request for access and/or correction as soon as reasonably practicable. If the
request relates to credit-related personal information, we will generally provide access or correct the
information within 30 days, unless:
• in respect of access requests, unusual circumstances apply; or
• in respect of correction requests, we agree another period with you in writing.
In certain circumstances we will not be able to provide you with access to or correct your personal
information. In these circumstances we will provide you with a written notice explaining the reasons
for our refusal and stating actions you may take you if you are not satisfied with our response.
If you wish to make a complaint about how we have handled your personal information, please
contact us on the contact details set out at the end of this Privacy Notice. We may ask you to put your
complaint in writing.
We will investigate and respond to your complaint as soon as is practicable after we receive it.
If your complaint relates to credit-related personal information, within 7 days we will acknowledge your
complaint in writing and explain how we will deal with it. Depending on the nature of your complaint
and the information to which it relates, we may need to consult with and/or notify particular credit
reporting bodies or other credit providers. We will advise you of our decision in relation to your
complaint in writing within 30 days of your complaint or such longer period as you agree in writing.
You may also contact:
1. if you are in Australia, the Commonwealth Privacy Commissioner. If your complaint relates to
our handling of your medical information in NSW or VIC you may also complain to the NSW
Privacy Commissioner or the Victorian Health Services Commissioner; or
This Privacy Notice may be updated periodically to reflect changes in our practices and policies. We
will post a notice on our websites to notify you of any significant changes to our Privacy Notice and
indicate at the top of the Notice when it was most recently updated.
If you have any questions about this Privacy Notice or would like to request to access or correct your
personal information or make a privacy complaint, please contact us using the following details:
By post in Australia:
Privacy Officer
Secure Max Security Pty Ltd
Shop 2, B101, 548-568 Canterbury Road
Campsie NSW 2194
By email:
Info@SecureMaxSecurity.com.au
Last updated: June 2020
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